Accounts Clerk

Job description

Main Purpose of Job:

Maintaining close follow-up with credit clients on payment settlement within the agreed credit period and preparing /updating weekly debtors report for management review, and ensuring that all expenses incurred on behalf of principal are charged out timely and accurately using local and principal systems. All payments and entries in the system are timely.

Key Accountabilities:

Receivables :
1.Debt collection -preparing daily statement of accounts & relaying them to the respective clients for payment action for all debtors.
2.Ensure that Invoices are delivered in time to customers and payments are secured within the approved credit limit term
3.Ensuring Demurrage invoices are raised correctly as per the approved Tariff.
4.Providing debtors information to the Line managers for their management reporting
5.Monitoring & processing supplier payments, ensuring timely posting of supplier invoices received and preparing monthly payment reconciliations.
6.Maintaining mandatory filing records for every accounting transaction made by the company
7.Allocation of receipts in DREAM after settlement
8.Processing Daily SHIPS interfaces, for upload to the DREAM accounting system.

Payables :
1.Prepare Proforma Disbursement Information for all PCC calls after vessel sails
2.Ensure all invoices received are posted in Dream 
3.Invoices posted are given to relevant dept. head for checking / approval
4.After approval, invoices are removed from register in Dream and then settled
5.Intercompany accounts are kept to order
6.All open voyages are regularly checked to ensure any pending debits are cleared
7.All debtors and creditors are regularly checked to ensure transactions are allocated if need be and any balance is correctly reflected in the books
8.Monthly GSA is sent to principal as required in due time
9.Monthly GSA reconciliation is carried out to ensure discrepancies if any are cleared
10.Statements received from suppliers are  reconciled with ISS books
11.Cashiering revenue collection in principal system and passing relevant journals in Dream

12.Carrying out any other duties as assigned by ISS Management

9.Key Deliverables:
Maintain 95% compliance on POPDA Finance KPIs
Effective debt collection
Aging of local (excluding group) debtors to be maintained within 90 days
Ensure accuracy in accounts for all location.

Key skills

Competenices required:
•Financial Accountability
•Analytical Thinking
•Maritime Operations

Experience required:
•3 years in a similar Position.
•Knowledge of the Marine industry

Education requirements

Essential: Relevant Degree/ Diploma /Certificate in Account

Employment type — Full-Time

Drivers licence required — No

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